What is included in the venue rental fee for my wedding or special event at The Farmstead?

The venue rental fee gives you exclusive access to our beautiful 6 acre property, which will be meticulously maintained and landscaped for your special day.  For Saturday weddings, you have venue access beginning Friday at 10am until Sunday at noon.  (Optional Venue Rental Package upgrades available to include extended times, based on availability.)

Our venue rental fee also includes:

•  120 white wedding chairs for your ceremony

• Rustic square-timber arbour

• Signing table

• 36’ x 40’ converted and climate controlled Stable Barn for your dinner and reception

• Chandelier, string lighting and white draping in the Barn

• 30’ x 30’ Marquee Tent that is installed in front of the Stable Barn on 1400 sq ft interlock pad

• Tent heater + tent sidewalls available

• String lighting and pole draping in the tent

• 15 eight-foot pine harvest tables (sits 8-10 people)

• 10 extra six-foot folding tables with white linens for caterer

• Catering and storage space in extra barn

• 120 wood cross-back dinner chairs

• Tufted upholstered sweetheart bench and half-round table

• Professional JBL sound system with wireless microphone

• Speech podium

• 5 beautiful live edge wood slab cocktail tables

• Propane fire pit with cedar Adirondack chairs 

• Generlink back-up power system for power outages

• Event Management and venue co-ordination

• The Stable Barn includes a beautiful bar area with full service licenced bar and smart-serve certified Bartending team. Generous bar and cocktail menu.

• Elegant glassware for all beverages served from the bar

• Curated selection of in-house decor items: table runners, cloth napkins, table numbers, candle holders, seating chart, card box, cake stand

You also receive our full attention, dedication and commitment to your special day, during the planning process and the event itself. We work the entire duration of your event, keeping the venue and grounds clean and maintained, collaborating with your vendors to ensure everything runs smoothly for your event.

Our experienced and certified wedding co-ordinator will assist at your Rehearsal and Ceremony. This includes cueing the wedding party during the processional, initiating your songs of choice for your ceremony.

During your wedding or event planning, we are just a quick text or email away from any needed advice, recommendations, or assistance of any kind. You can always expect a prompt response. We are very accommodating for any extra site visits and meetings. We will work with you to make your day calm, comfortable, memorable and exactly how you envision it.

Do you provide set-up for our event?

Absolutely! We take care of all the heavy lifting and intricate details. We will have all furniture set-up to your preferred table layout and all decor and table settings set prior to your arrival for the rehearsal on Friday. We offer as many site visits as preferred throughout the planning process, with an extensive final planning meeting 4-6 weeks prior to your wedding, where we go over your final desired floor plan, in-house decor choices, timelines, ceremony song choices, and preferences for your wedding day.

What is the venue capacity?

Our Stable Barn is most comfortably suited for up to 100 people, max 120 for a seated dinner.

In November and December, we keep the events to a maximum of 60 guests as we rely more heavily on our indoor spaces.

Does The Farmstead provide a bar service and alcohol?

Yes, The Farmstead is a fully licensed Liquor Sales Licence establishment by the Alcohol and Gaming Commission of Ontario (AGCO). The Farmstead will administer the bar for all bookings, and offer a professional, safe, and elevated experience for all guests of The Farmstead. Bar staff are smart-serve certified and your venue rental fee includes a cash bar (debit and credit available). Package upgrades available to include table wine, open-bar and other package options. Outside alcohol is not permitted.

We have a generous selection on our Bar Menu with something to please everyone, from domestic beers, as well as a selection of local craft beers, Niagara-on-the-Lake VQA Private Reserve Wines, and a generous selection of spirits, seltzers, and an impressive cocktail menu.

We offer you and your guests a complimentary hydration station at cocktail hour featuring flavoured fruit water made from on-farm grown ingredients, punch, as well as our bar service open for alcoholic beverage purchases. View our Bar Menu here.

Can I get my wedding photos taken at The Farmstead, without hosting my wedding there?

No, Saturday’s are held exclusively for weddings and special events and closed to the public for any other bookings.

Will there be other weddings or events taking place at The Farmstead, on the same date as my booking?

No, when you reserve The Farmstead for your wedding or event, the property is exclusive to you and your guests.

Does The Farmstead provide catering?

We do not provide catering service at The Farmstead but can provide recommendations for excellent local caterers. We provide in-house high-quality dish rentals and flatware for $3 a place setting. This includes set-up.

Does The Farmstead provide decorating for my wedding or special event?

New for 2024 We offer a selection of curated tablescape and decor items available in-house with set-up included! We have a choice of six colours of table runners: Ivory, Dark Green, Sage Green, Lavender, Terracotta, and Dusty Blue. We also have a selection of stemmed Monet floating candle holders and tea light holders. Also available is high quality ivory cloth napkins. We have a choice of wood or frosted acrylic table numbers and card boxes, as well as a seating chart. You are also more than welcome to bring in other decor rental items or personal items of your preference. We are happy to decorate and set-up any items you bring in. Don’t forget florals to really make your vision come together! We would be happy to provide recommendations for talented local florists! We do include wedding chairs and harvest tables in the venue rental fee. Our Stable Barn includes string lights, a chandelier, and some white draping. Our tent includes string lighting, pole draping and cocktail tables. Our ceremony areas include an arbour, white wedding chairs, and signing table. We also offer a buffet / sideboard that makes for great dessert, favour or gift table. Please note: All decor items are available to use complimentary, but there is a small candle surcharge of $25 per table to cover the cost of high-quality clean burning candles. (Includes 3 floating candles, and ten 8-hour tealights)

Does The Farmstead provide DJ or music service for my wedding or special event?

We highly recommend hiring live musicians for your ceremony! We would love to provide you with some recommended vendors who can provide this service. Our preferred guitarist provides prelude and ceremony music starting at $400. We can also provide recommendations for local piano and cello duos.

If you would prefer recorded music, The Farmstead’s complimentary event management and venue co-ordinating provides the direction of the rehearsal and ceremony, which includes initiating your songs of choice (at the perfect time!) for the wedding party processional, the bride’s entrance, signing song and the recessional song. For best experience, we recommend hiring an experienced DJ for your reception and are happy to provide recommendations for local DJs.

For smaller events or wedding couples that would prefer to DIY the music for their reception or event, we provide a professional JBL speaker with mic that can be connected to your music playlist via Bluetooth, USB, etc.

Can I invite children to my wedding or event at The Farmstead?

Absolutely! The Farmstead is well equipped and a wonderful environment for children. Your young guests will not run out of activities to keep them entertained… from digging in the sandbox, visiting the chickens, exploring all the nooks and crannies of the farm, to plucking a fresh berry or veggie from the gardens. Adequate supervision is required, as there is a small creek in the springtime that runs through the field. We have 3 highchairs available for your dinner. Please request in advance.

When will i have access to the venue?

For Saturday weddings or events, our Blissful Beginnings Full Weekend Package includes venue access for any vendors or clients beginning Friday morning at 10am for any item drop off or set-up purposes. Rehearsal takes place Friday afternoon or evening. Sunday all personal items or extra decor will be packed up for you by our team and ready for pick-up prior to noon. We also offer The Grande Celebration Package which includes additional venue access into Sunday evening to host your gift opening gathering. Please see our Venue Rental Packages Page.

Can I book The Farmstead for a bridal or baby shower?

Yes! We offer a Sunday package for bridal or baby showers, celebrations of life, or other daytime special event.

How can I go about booking my wedding or special event at The Farmstead?

Simple! Give us a call or text at 613-401-6958 or e-mail us at francine@thefarmstead.ca to book a tour. We will get back to you within 24 hours (usually much sooner!) We look forward to meeting you and know you will fall in love with The Farmstead for your wedding day! We will work with you to make your day calm, comfortable, memorable and exactly how you envision it. To reserve the date for your wedding, a non-refundable deposit of $3000 will be required.